Case study guidance

Guidance for submitting case studies

The annual EDI and Culture Conference is your opportunity to share work, ideas, and experiences that contribute to improving Equity, Diversity, and Inclusion (EDI) and fostering a positive culture within our community. Whether you are a student, apprentice, or staff member on any type of contract, we encourage you to submit a case study.

Your work might showcase achievements, share challenges, or explore ideas and solutions. By presenting, you can inspire others, share knowledge, and connect with like-minded people working towards the same goals.

What is a case study?

A case study is a brief description of a project, initiative, or activity related to EDI and Culture that you are involved in. This could include:

• Efforts to improve inclusivity in your workplace or laboratory.

• Actions to address barriers to EDI within your team or department.

• Initiatives that have positively impacted research culture, collaboration, or support for diverse individuals.

• Projects that celebrate diversity and promote equity in a specific context.

Case studies can highlight successes, identify challenges, and/or propose ideas for moving forward. Submissions are welcome whether your work is complete, in progress, or still in the planning stage.

How can I share my case study?

You can choose one of two ways to present your case study at the Conference:

1. Oral Presentation as Part of a Group Discussion

• Your case study will be grouped with others on a similar theme.

• You’ll have time to share your work briefly (around 5–10 minutes) using slides during a facilitated discussion.

• This is a great opportunity to spark conversations, gain feedback, and connect with others.

2. Digital Poster Presentation

• Your case study will be presented as a digital poster, displayed as part of the conference post session.

• The poster is a single PowerPoint slide summarizing your work.

• If you’re not comfortable creating the poster, we can do this for you using the information you provide in your submission.

Tips for writing your case study submission

• Be clear and concise

Use straightforward language to describe your work and its relevance to EDI and Culture. 

• Focus on key points: 

What are you trying to achieve? What challenges have you encountered? What impact has your work had so far (or what impact do you hope for)?

• Celebrate Efforts, Big or Small 

Whether your work is a large-scale project or a small, meaningful change, it has value and deserves to be shared.